Legal Secretary – Commercial Real Estate

Based at either our Canterbury and/or Chatham office

We are seeking a full-time permanent Legal Secretary to provide an efficient and effective service within the Commercial Real Estate team, mainly supporting one Partner and a further one to two fee earners. We may also at times operate a secretarial pooling system whenever needed to cover annual leave, sickness or specific workloads.

Key Duties:

• Scanning of incoming post
• Audio typing of correspondence, documents and forms
• Maintaining an effective on-line filing system including opening files, AML and closing files
• Dealing with post completion matters including SDLT forms and payments as well as all Land Registry forms
• Monthly billing
• Handling incoming telephone calls in an efficient and courteous manner, dealing with queries where possible and passing on in a timely manner

Key Skills:

• Legal secretarial experience essential
• Commercial property conveyancing experience essential
• Knowledge and use of audio dictation, Infotrack (or equivalent), Oyez, property searches, the Land Registry Portal, Companies House and SDLT returns and submissions
• To be motivated and able to take initiative in order to help their fee earner be more efficient and better organised
• Typing speed of 70+ words per minute
• A friendly but efficient telephone manner
• Excellent communication and customer service skills
• Previous experience of working within a paperless or paper lite environment

Technical Knowledge:

Microsoft Suite of packages

Please email your CV with a covering letter setting out your reasons for applying for the role using the link below to our online application form.